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  • Writer's pictureNova Scotia Sea School

Job Opportunity! Provisions Coordinator


Earnings: $20 per hour

Contract Expectations: 30 hrs per week - 15 weeks. Flexible work hours will be required, including evenings and weekends.                                                                 

Work Location : Lunenburg - South Shore based with occasional trips to Halifax for purchasing.

Application Deadline: May 5th 2024

Work Start / End Dates: Monday May 20 - Aug 30, 2024.

Reporting to the Program Director the Provisions Coordinator is responsible for provisioning sailing, sea kayak and wilderness expeditions and frequent lunch and dinner catering for groups of up to 20 youth and staff.  Duties include: menu and nutrition planning for expeditions, pre-season ordering, purchasing and grocery runs, packing and cleaning for each trip, catering pre and post trip meals, general boathouse maintenance and assisting the course instructors with various other preparations. The Provisions Coordinator will be responsible for managing a budget and working with the Sea School’s provisions manual and google documents. The Coordinator will endeavor to source local foods and supplies as much as possible. The Coordinator will work closely with the course instructors but must be able to also work efficiently independently. 

Our commitment to equitable hiring practices: Sea School is committed long-term to improving diversity within its leadership and participantship in a meaningful and structural way.  If you are an applicant who is part of an underserved population, we are interested in assisting you on your journey with us, providing any necessary training to you or our staff, and hearing what you have to say about what might make your opportunity for leadership in this field possible.  We welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities, Women, Persons from the 2SLGBTQ+ community, religious minority communities and/or other communities where they are under-represented. Reach out if you'd like to hear more about Sea School's commitments, goals, intentions, and partnerships with regards to diversity in sailing and in outdoor communities.

Job Priorities

  • Purchasing and packing food provisions for expedition menus.  

  • Preparing and serving lunch and dinner menus for groups up to 20 on arrival and departure days as well as training and / group programs. 

  • Maintaining boathouse and kitchen cleanliness. 

  • Managing program/ work flow – Ensure provisions are on schedule and deadlines are adhered to.

  • Coordinate and liaise with fellow staff, participants, parents, field staff, schedules.

  • Prepare information required for trips including menus and accommodations for food sensitivities.

  • Ensure all staff are “in the loop” on all necessary aspects of provisions.

  • Act as a resource to the program, field staff and participants.

  • Maintain procedures manual, google folders, budget and receipts.  

  • Inform senior staff of risk and act on areas of risk within position scope.

Candidates should have the following: 

  • A strong work ethic and ability to work independently.

  • Self-discipline, as well as an ability to be organized, resourceful, patient and meticulous. 

  • Comfortable with supervising teenagers. 

  • Experience working with youth or outdoor programs is an asset. 

  • Prepared to work weekends, evenings and up to 12 hour days.  Time in lieu will be granted. 

  • Prepared to be ‘on call’ 24 hours / day for a minimum of 7 days in July / August. 

  • Hold a valid driver's license and have access to your own vehicle. Mileage is compensated. 

  • Holding a Standard First Aid and CPR certificate is an asset.

  • Experience with Google Documents (Excel, Word) is an asset.  

  • All Sea School Staff are required to work with the Sea School Office to obtain a Vulnerable Sectors / Criminal  Check and Child Abuse Registry Check.

Student / Youth Status for Wage Subsidies: 

The Sea School is eligible for summer wage subsidies.  There are several categories of funding we are eligible for as mentioned below.  This is NOT MANDATORY, but preference may be given to applicants who meet one of these categories.  We ask that you IDENTIFY your status in your application.  

Eligibility - Canada Summer Jobs 

  • are between 19 and 30 years of age at the beginning of the employment period

  • are a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment

Eligibility - Provincial Student Subsidy (SKILL) 

  • are a permanent resident of Nova Scotia or reside in the province for at least six months prior to this work term, and be enrolled in full-time studies in an accredited university or college program.

Applicants who reside in the Lunenburg/Bridgewater area will be given preference.

To Apply: Please submit your CV and Cover Letter by email attn: Adrian Graves, Program Director at no later than Sunday May 5th, 2024.  If you have questions please contact Adrian Graves at the email address provided above. 

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